Legal Bookkeeping Premier Legal Billing and Bookkeeping, LLC

cash flow

ledger restaurant & bar refers to the money, payments, and proceeds your firm receives. On the other hand, income refers to what is left over after the firm’s costs and expenses have been deducted from the revenue. Taxes, property expenses, legal dues, and payroll are typical expenses law firms must deduct from revenue to get income. Mixing up the two can give you a false picture of your firm’s financial health. If you’re a bookkeeping business owner, you might wonder how to increase your revenue and focus your services on a niche market. One market that has proven highly profitable for bookkeepers is the legal industry, specifically attorneys and law firms.

manage their finances

Bench assumes no liability for actions taken in reliance upon the information contained herein. 2) The accrual method is more complex than the cash method and can therefore be more difficult to keep track of. Sync payments and credit notes applied to bills in Clio to QuickBooks Online. Billable hours or sending out invoices late, can lead to money leakage.

Step 5: Gain Tight Control Over Credit Card Payment Process

Thus, if you are looking for a secure, trustworthy and economical legal bookkeeping service provider, then you are in the right place. As my law practice has grown, Anna and Kate have continuously dived in, assessed, and fixed my accounting processes. I recommend ProFix accounting’s services without hesitation. There is a prevalent notion among lawyers that the bookkeeper’s role is akin to that of a data entry person. Some lawyers may hire a relative for this job or delegate it to a secretary without careful deliberation of their qualifications.


The benefit of this approach is that you have a more realistic understanding of your law firm’s income and expenses. Bookkeepers should be up to speed on the rules and regulations of the jurisdictions they work in and have accounting software experience. Legal accountants also need to be intimately familiar with the relevant rules and regulations and be comfortable using different types of software. Accountants should also be able to provide a law firm with professional counsel to help the firm grow financially.

QuickBooks for Lawyers

Second, it can help to prevent personal funds from being used to pay for business expenses. While three-way reconciliations may seem like a lot of work, they are essential to maintaining accurate financial records for your law firm. For example, if the trust account statement balance does not match the trust ledger balance, it could mean that client funds have been misappropriated. Law firms must adhere to the rules and regulations governing their area in order to remain compliant. It is essential for business owners to familiarize themselves with the compliance regulations specific to their jurisdiction before starting a law firm.


Also, similar to manual double entry, another disadvantage to the one-write system is that undetected arithmetic errors may arise. The collection of tax and reporting of income is regulated at a federal level. As with any business in Canada, companies and individuals are expected to produce accurate and up to date financial information about their enterprise to the Canada Revenue Agency . We can help you prepare by ensuring your financial records and reports are in compliance with Law Society’s By-Law 9.

Law Firm Bookkeeping 101

When using double-entry accounting, all financial transactions will get sorted into specific categories , then once sorted; the two sides should match each other. Of course, no one will expect you to be a CPA, but any firm owner should understand how accounting can impact the law firm. Becoming familiar with these terms will help you know your accountant and bring you up to date with accounting terminology in general. Each will work together but serve a different purpose at your firm.

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How many owe you money and how much do they owe you? Many small firms find that outsourcing their bookkeeping functions is a great first step in delegating work off the owner’s plate. With all the options available, we know it’s difficult to choose which software is the best choice for your firm. After all, you have to sift through the options alone, convince your partners to agree, and pray that it works as it should.

As the owner of a law firm, you might not have enough time and manpower to manage your legal book. If this is the case, you can outsource legal bookkeeping services to us at Flatworld Solutions. Proper legal bookkeeping would not only help you evaluate the performance of your law firm, but also assist you to make better business decisions. Further, with us as your partner, you do not have to worry about the cost recovery, expenses, and compliance – we will take care of everything. R&D utilizes automated payroll software to prepare payroll for small to medium size law firms.

If you are facing any issues with the ledger maintenance, you can collaborate with us. Our team of expert legal bookkeepers can provide all kinds of support services for maintaining your ledger. Even if you choose to automate the ledger maintenance, we can provide support for that too. It’s critical your trust accounting and record keeping meets the Law Society of British Columbia’s compliance standards. When you work with ProFix, you can rest assured it’s done right, on demand, remotely, or in your office. As a lawyer, when you receive cash that belongs to a client, you are obligated to hold those funds in a client trust account separate from your own money.

Legal accounting will let you analyze and collect information to make decisions with data in mind. These numbers are based on money that is coming into your firm and leaving your firm. So understanding this information is worth your time and energy. Your firm needs to keep track of your invoices so you know what money is owed to avoid this problem.

This can cause serious issues and stunt your firm’s growth . Are you a bookkeeper or accountant that cannot figure out QBO? Many lawyers collect retainers and thus are holding money in trust. While this arrangement is considered an asset to the bank once the money flows into the firm, it’s also a liability for the lawyer because it’s not their property.

At Better Legal Bookkeeping we know you are the kind of people who want to be better at managing and building your law firm. In order to do that, you need to be spending your time focused on the practice of law. The problem is even for the most seasoned lawyers, managing the business side of the law firm can be intimidating and time-consuming. We believe running a law firm is hard work, but you shouldn’t try to do it alone. We understand the juggling act you are trying to maintain, between trying to be a lawyer and managing the firm’s finances.

Step 5: Double-Entry Accounting

Although you may be just getting started in legal accounting, it does not have to be a foreign language. What is most important is that you understand the workings of your accounting and bookkeeping. Understand what it takes to remain compliant with your state and federal laws so that you can grow your firm into the best it can be. A professional legal accountant’s role will generally focus on interpreting, collecting, and utilizing financial data to help a firm stay compliant and grow. Bringing in an expert will help you with accounting tasks, accounting processes, business decisions, bookkeeping tasks, and more.

As a solo practitioner or small law firm owner, you have more important things to do with your time then manage your books. My team and I take care of your books for you, so you can get back to doing what you really love, practicing law. As a solo practitioner or small law firm owner, you have more important things to do with your time than manage your books. When there’s a partnership involved, income usually needs to be tracked by party, and specifically, by the originating attorney, responsible attorney, work attorney, and timekeeper.

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You will also want to inquire about their relevant education and training in bookkeeping and financial account management. Law firms may remove funds from the IOLTA trust bank account when they have earned them. With us, you no longer need to worry about confidentiality or security-related concerns related to your data.

trust account

Ultimately, by having an effective bookkeeping system in place, law firms can better manage their finances and create more opportunities for growth. In addition, it is important to select an accountant or bookkeeper who is familiar with the software and systems used by the firm. This will make it easier for the accountant or bookkeeper to manage the firm’s financial data and produce accurate reports.

FreeAgent is not the most well-known accounting program, but those who use it love it. Small and upcoming law firms will find FreeAgent a great match as they work to thrive in the industry. Sage Accounting is most suitable for smaller law firms and sole proprietors. Instead, it is a straightforward program that can give law firms peace of mind that their operations are being managed and monitored reliably. To learn more about financial management and law firm growth, watch our podcast, where Sasha Berson and Ryan Kimler discuss increasing a law firm’s revenue by optimizing numbers. Make sure that the people you hire possess the necessary qualifications, including experience in financial analysis and accounting software and knowledge of legal terminology and procedures.